Venue! This has to be the most important decision of prom. You have to make sure the venue an accommodate your guest count.

Theme and Decorations! Make sure the leadership team agree on the theme and how to decorate. A prom is made great by a great leadership collaboration. They have to decorate the venue or hire a company that will abide by they taste.

Entertainment! Gone are the days that schools hire bands. They go with djs since they can play all sorts of genres. It is always risky to hire a dj that never played for your school before. Make sure the dj played for you during homecoming and if you never had them play for you then ask the neighboring schools for recommendations. A lot of the same music is played in certain areas of the city so you want someone who knows the crowd. Why not add a photobooth to the mix!

Catering! Often times the venues can provide their own catering but as a class you should look at their menu and see if there are other 3rd party options. Also keep in mind not everyone can get everything. There are vegans and folks who cannot eat diary or bread. It is good to have alternative options.

Promotion! Offer a discount on early ticket sales and increase the ticket prices as it gets closer.

Safety Measures: You want to make sure kids are sober and ready to have a good time and you do not want to deal with drunk party goers so its good to have plenty of chaperones around.

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Friday night we were hanging out with local business owners at Mrs. Robinsons Irish Pub in Toluca Lake. Black and White Affair recently joined the Toluca Lake Chamber of Commerce and it was the first event I could attend and I was invited to do the music.  They provided drink tickets and appetizers for their members.  When people showed up they were greeted by board members. They gave out raffle tickets and members won nice prizes. We were upstairs in our own private room with bar. I was able to set up on the stage where they have bands and Karaoke events.

 When I got there I had to go old school. I started off with 60s, then moved to 70s, then I hung out with the 80s for a long time. You cannot go wrong with the 80s.

  Later in the night they had a speech but one of the top real estate agents in the area and a few new chamber members spoke about their business. It was a warm and charming event. Everyone was friendly and the room was full of smiles. I look forward to doing more events for Toluca Lake Chamber of commerce. They are doing good things around the community. The next day they were doing a city clean up where volunteers help clean up the neighborhood.

One of the next events, I am interested to partake in is a parade in September. Toluca Lake is a wonderful town and I look forward to the fun events that take place here.

  I like to help those who need help. I do the majority of the events and I have a few other djs on my team. But for the most part I prep all the playlists for the crew since I know music and I like doing that. There are times where I cannot do an event or my team can not either since we are previously booked or they have different price points. When someone calls looking for a dj I make sure I know their budget and I guide them to djs I know in the local market. Although we will not make a dime from the transaction I am sending out texts and emails to my dj counterparts to make sure the client gets taken care of. Most djs would not do that. I am different. I want to make sure the client gets the best dj they can afford and ensures they have a good party. I want to reward them for being one of the ones they call first.

I had a bride call me for a wedding in June. She sounded really nice and she has a nice intimate wedding planned. Its around where my second child is going to be born so I wouldn’t feel right taking it since I will be with my family. A lot of djs are already booked for the summer but I was able to connect the bride with an experienced dj.

It maybe time to set up your Dj for your prom in the Bay Area. Proms are usually hitting at the end of the school year. I am seeing them set up Mid April till Mid May. Schools are picking those dates since they don’t want it to interfere with the ending of school. At that time the weather is getting warmer so people are setting up their parties. 

So what do you look for in a prom DJ? Make sure they have experience playing at schools. Playing at schools is a totally different animal compared to playing at private events outside of schools. The dj has to make sure the music is clean meaning that there are no profanity. Also a lot of students like having a dj that can quick mix. That means they can play a song for a short period of time and throw in another song so it blends perfectly. Long gone are the days where a dj plays the whole song from start to finish. It seems the only songs that can be played out like that would be songs to play during dinner or Spanish songs on the dance floor. 

Speaking of dinner, songs should not be slow songs to put students to sleep. They rather be songs that everybody knows and keep everyone excited and you start building it at the end of dinner so they go straight to the dance floor when its ready to party. 

I am all about playing good dance music but during proms a few slow songs need to be put in the mix spread out through the night. 

If you are looking to book your prom dj now please look no further than Black and White Affair Dj services. We have enough sound for any events and please check out our reviews. 

What Can We Do While the Pandemic?

Slowly places are opening up with restrictions. Eventually they will start opening wedding venues. When will it will it happen in California? We have no idea. It can be frustrating since in other states they are allowing it. California is conservative in that respect. But in the long run it just makes it safer for everyone.

Keep your guests in the loop about what is happening with your wedding and keep your vendors closer. Go over your music playlist and with all this time it will be flawless. Get your guests involved and ask them what they want to hear at the wedding and you can include the feedback on you playlist.

As your dj, I am keeping safe myself. I am home 23 hours a day. For an hour a day, I go on a run with a mask and filter on. I do see families walking without masks and I avoid them. I go through the backstreets so it is not busy. Anyone who comes to the door, I talk to them through the window. I have not mixed any households meaning I have not set foot in another house no anyone come to my house. 

 I have subscribed to a multiple music record pools to keep the music fresh and look for classics that will always be fresh. I also was pretty decent with making edits of songs but I have been honing my craft with edits by putting them out for other djs to use in their sets thus keeping editing skills up for your special song needs to be the way you like it. 

Did a birthday party on Saturday at the Los Gatos Lodge. This was an enjoyable party since the Birthday girl gave me songs that went through many generations. She had the music she grew up with and some current songs. She invited her family and friends to the celebration.

She did not want to give a speech but some folks gave speeches about her after dinner. Birthday girl was the first one on the dance floor and was dancing the whole night. It was definitely a good vibe that night and the dancing itch was in full effect. It did make the night go faster. It was a 6-hour event and cocktail and dinner only took two hours and the remaining 4 hours was straight dancing. We did not finish early and went straight to 11. I have to applaud the birthday girl and the guests who danced the night away. They were not teenagers but with their energy they seemed to be like them. I took all requests and even played some super new music then the guest realized we had to go back to the old school and we did go back to the old school. Because we know old school rules!

What birthday girl wanted was some up lighting.  She ordered 6 up lights and I spaced them around the room. Up lights do add some class to the room.

Staff was very nice and made sure I got to eat too. It was a quick set up and a quick close out. I was able to park in front of the venue and put everything away in my suv.

 Less than half a block away from the happening downtown area is a very snazzy hotel called the Los Gatos Toll House Hotel. The first time I went there I was blown away with how classy the establishment was. They have a nice outside area for ceremonies then for the reception they have a nice reception area to dance the night away. They place the dance floor anywhere you want it. The staff members are always pleasant. They are the definition of good hospitality.

I did a holiday party at the Toll House this past weekend. The group really liked to party and they started at the bar first. It was cocktail hour and they wanted some party music. Then dinner started and they still wanted some music to jam to. This was not your typical dinner crowd where you are playing Sinatra and Nat King Cole.  

The owner had some inspiring words to his staff member and he mentioned it was their best year ever. Everyone was ready to celebrate. The party started early and it went straight to closing time. It seemed like everyone was heading downtown night scene which is like a half block away.

Again, if you want a classy place to have a wedding or an event then the Toll House in Los Gatos is the place to go. They have excellent service and a good venue to have a monumental event. And one of the coolest things about it, folks can walk half a block to continue the party if they want to or able to go upstairs to their room if they need to rest from all the fun they just had.

How to Pick the Best Dj in the San Francisco Bay Area

In the San Francisco Bay, many folks plan all different kinds of events such as private events, weddings, and corporate events. Maybe years ago, you may have had buddies who dabbled in the dj field but you don’t know if they still are in the field. But you are throwing an event and you want a professional so who do you turn to?

Check previous experience

These days everyone loves looking at reviews. Check out the Yelp Reviews and Google Reviews. Take a look at their Facebook Business Page to see if they are doing events currently and if they post consistently.

Talk with them

Ask them how busy they are. A good dj is a busy dj. Yes, there are loads of djs out there but the ones that are working are the ones that are sought out. Communicate with the dj to get a sense of their professionalism. Ask them what is included in their dj package. Does the dj bring their own lights and microphones? How many speakers will they bring to the function?  How is their response time? Does the dj respond quickly or does it take days to email or call back?

Look at their Website

A good dj should have a website that talks about what they do and who they are. Does it look professional?

Listen to their mixes

A dj will have example of their mixes either on their website or a page dedicated to their mixes. You will get the vibe of the kind of music that he plays and style of mixing. Some djs can give out usb’s with their mixes and some can even give out cds.