To have a successful reception, the bride and groom have to set up a good team for the wedding.  I have heard from different couples that sometimes setting up the perfect wedding is like working a part time job. Wedding parties are interviewing different vendors and talking to their friends about venues and trying to figure out what would be the best for them.  But once a good team is formed then it can take off the stress of a wedding. A wedding is an event that should be joyful and memorable that should be shared with loved ones.

A bride or groom should not be worried about the caterer or the dj making mistakes. Once they hired their team then they should be able to handle the wedding event. The bride should have a wedding planner or a trusted bridesmaid handle any issue.

The wedding day goes by fast. It will be done in a blink of an eye. After taking photos after the ceremony, the bride and groom would head to the grand entrance of the reception then usually jump into their first dance, then  the father daughter dance followed by mom and son dance. The food is now served and it's time to talk to the guests at their tables.

Make sure you make time to eat. You spent a lot of time selecting the food  make sure you enjoy it. Sit down and and eat. It is going to be a long night of socializing and dancing so make sure you are nourished.

In a nutshell, set up your team of professionals to handle your wedding and eat your food. These tips will make your reception magical. 

Photos are nice to have and put in a wedding album and even decorate the house.  A photographer can take many shots and they secure the memories of the important event of the couple’s life.  The ceremony itself can be filmed and also the reception.  Budget maybe an issue but there are different services rendered for filming a wedding and there can be some sort of video made of the wedding.

The wedding is one of the most monumental events in a person’s life. If worst comes to worst vows can be recorded on a mobile phone but ideally it would be great if it is done professionally.

There is some magic of the first dance and mother/son dance or father/ daughter dance.

Video can capture the beauty of older relatives sharing a joke at a table or baby cousins giving each other a hug. Video can capture the moments a picture may miss.

Toasts can live forever in video.

The couple can relive their magical day through video so the can reminisce the wedding during anniversaries.

It may take many months to plan a wedding but the wedding itself goes quickly and it best captured on video. The couple will not catch everything that happens but can see what the camera sees when the day is long over.

Photography should be done by a professional no and ifs or buts. Video should be included in the wedding. If the budget allows, but if the budget does not allow then a guest with a video camera would be option B. Given an option of no video or a video done by a non professional the non-professional wins hands down. 

I like to set up multiple microphones during a live P.A. event. I have one microphone on the stand plus one for the dj booth.  I spread out the speakers as far as I could to cover more ground.  I do not put the speaker at full volume. I typically put it at 50 percent and max out at 75 percent.

More often than not there are different people who speak at different volume levels. Every time someone speaks, you may have to adjust the volume based on how loud they talk into the microphone and how close they have it to their mouth.

Also it is a good idea to tape down the cabling and wires. I always do a sound check before I tape anything down in case I have to use different cables or a different microphone.  It is good to have more than one extension cord in case one needs more cord to reach the power.

I use microphones that are always on, but I am able to turn them on or off from the mixer I use. It is good to turn them off when people are talking to each other before the ceremony not knowing it is on, because the audience can be able to hear them talk other business.

Also it is good to be aware of how hot it is. Certain speakers may have issues since it is really hot. It is good to keep speakers in a shaded area and if not some speakers have weather proof covers. It is good to take an extra speaker, since the elements may cause the speaker to overheat or get wet.  Heat can be an enemy, but also rain can be a party pooper. 

Before I get into my new toy, let me explain the beauty of a controller. Back in the day, the dj had to use a mixer and hook it up to two turntables that were connected with multiple rca cables. Then the mixer would connect with the speakers and then the gig had music. Usually it would take about 45 minutes to set up solo.  A controller contains a mixer and turntables as one. So the use of rca cables is unnecessary and set up takes half the time.  Gotta love technology!

My controller of choice is the DDJ SX2, which is the industry standard for mobile and nightclub djs. This is a four-channel controller. I take this guy everywhere. As his backup I would take the original Pioneer controller DDJ-s1. Since I never needed a back up, I would never use my original controller. I decided to get a newer back up in the DDJ-sr2, which is a two-channel controller. This looks like the little brother of what I use now.

The ddj-sr2 is smaller and lighter than his bigger brother. With this controller, it can be powered by usb or with a powered plug, which could be a lifesaver incase one runs out of outlets. If a venue has a professional sound system, this controller can be connected to it with ease.

It can also be used for a wedding in case multiple set ups have to be ready at the same time for the ceremony and the reception. If both events happen in the same venue, the guests can leave the reception immediately and be greeted by music when they enter the next room right away.

A few weeks ago, I did a prom in downtown San Jose. The Tech Museum was the venue. When you think of the Tech Museum, one thinks of hands on activities of interesting concepts. Every few months they do change the theme so if one goes a few times a year then they do not see the same exhibits twice.

If you do not know, the Tech Museum can be an event venue that can be rented out. Three floors were used for the prom. One floor had the appetizers and fantastic food and drinks. The middle floor was the dance floor. And the top floor, prom goers could get their hands on the Tech toys, which drew lots of interest.

I was in awe of how helpful the staff was.  They helped me secure VIP parking and were very accommodating with the logistics with the location. I even got a phone call from the events manager to get important details. 

The industry standard is the Shure SM58. Everywhere any live events happen this microphone will be there. They range from 90 to 110 dollars new. They are built be rugged and used for outside or inside use. Some SM58 microphones do have an off on switch and one is always live so the volume can be adjusted with the mixer if the microphone needs to be off. 

Wireless Microphones are handy to have around too if one does not want to have the cable extend onto the floor. Shure does make a good wireless microphone. It is really easy to use. The user has to sync the microphone with the receiver and its good to go. Shure makes hand held microphones and lavalier which can be connected to the body incase the person does not want to hold to a microphone. Be ready to have new batteries handy incase they run out. Typically I have batteries handy and a wired microphone connected to the mixer just in case.

When it comes to cabling, the xlr microphone cables are the way to go. They came in different lengths and for some reason if the cabling is not long enough then they can be connected together so it can reach where it is supposed to go. I invested in short 3-foot cables, 6-foot cables, and 25-foot cables. The beauty of these cables is that they can be used for microphones and speaker cables. Xlr cables can be used to connect multiple speakers.

30 FIRST DANCE WEDDING SONGS

A wedding is the customized playlist for the newly married couple. There is no cookie cut playlist to play at every wedding. But there are songs that are commonly picked for the first dance. Often times the couple will want to pick  a song everyone knows. Sometimes the bride and groom cannot agree on what song to pick. Either they can flip a coin or can get a song sliced and diced so both of the songs can fit during the first dance spot. A good dj can blend two songs via software to make sure it fits the 3 to 4 minute dance routine.  I prefer to use Logic software  to do my first dance masterpieces.  Below are some first dance choices, but then again they are suggestions, it’s the couple who have the final say on what should be played:

HEARTLAND  LOVED HER FIRST

FRANK SINATRA  THE WAY YOU LOOK TONIGHT

SNOW PATROL  CHASING CARS

LIFEHOUSE  YOU AND ME

AEROSMITH  I DON’T WANT TO MISS A THING

BRYAN ADAMS  EVERYTHING I DO I DO IT FOR YOU

SAVAGE GARDEN  TRULY MADLY DEEPLY

NAT KING COLE  L-O-V-E

TEMPTATIONS MY GIRL

GOO GOO DOLLS  IRIS

JOE COCKER  YOU ARE SO BEAUTIFUL

RIGHTEOUS BROTHERS  UNCHAINED MELODY

BEN E KING  STAND BY ME

BRUNO MARS  MARRY YOU

ELIE GOULDING  HOW LONG WILL I LOVE YOU

ELTON JOHN  YOUR SONG

JASON MRAZ  I’M YOURS

VAN MORRISON  CRAZY LOVE

LOUIS ARMSTRONG  WHAT A WONDERFUL WORLD

ERIC CLAPTON  WONDERFUL TONIGHT

ELVIS PRESLEY  CAN’T HELP FALLING IN LOVE

JASON MRAZ AND COLBIE CAILLAT

AL GREEN  LETS STAY TOGETHER

JACK JOHNSON  BETTER TOGETHER

CHRISTINA PERRI A THOUSAND YEARS 

JOHN LEGEND  ALL OF ME

ETTA JAMES  AT LAST

SADE  BY YOUR SIDE

LAURYN HILL CANT TAKE MY EYES OFF OF YOU

K-CI AND JOJO  CRAZY

Always have your backups

I always try to be two steps ahead. I always take multiple computers with me to events. 2012 was the last time I had a beach ball on my mac on my external hard drive and it took like a minute but have had not other issue since.   The next day I ordered another mac book pro and no longer use an external hard drive but an internal hard drive. Not only computers, I take I do take multiple set ups too since I always like being prepared. I am grateful for controllers since it is turntables and mixers all in one.

I have a big suv that I fill it up to the brim with equipment. I believe in having back ups to my back ups. Yes, it is more work to carry everything but it is for a piece of mind. I was talking to another dj that only carries one controller and one computer. I asked him what happens if something does not work. His response was oh well. I do not do oh well. If for some reason my computer is not working, I have another one with the same music and I will have the playlist on my phone. Say my controller goes on vacation, and then I have another one who is ready to be on the starting line up.

One never knows what to expect at a gig. One gig may not have electricity at a close proximity or extra speakers maybe needed. I have speakers on the bench waiting to wave them in.

A lot of events that need djs are special days and everything has to be run smoothly. Every little detail counts to make your special day even more special. Be prepared at all times!